Hillcrest Project Update

Project Update 02-26-2021

Pump station

Work on the roof is in progress, and the mechanical and electrical work inside the pump station will ramp up in early spring. The pump station is expected to go into service this summer. Paving in this area and demolition of the old pump station is scheduled for late summer 2021.

Landscaping

Most of the landscaping has been completed, including most tree planting, sodding and seeding. Final landscaping around the site and new pump station will be completed this summer and upcoming fall when the new pump station is complete.

Dust mitigation

We are continuing concrete flatwork at the site, which will reduce the amount of dust in the area and have finished paving. We will continue to have multiple water trucks on-site spraying as needed to mitigate dust issues in the area as long as it is needed.

Road sweeping

We have reduced the street sweeping on Happy Canyon Road to two times a week but will continue to sweep on additional days as needed.

Work hours

As we move into the spring, there will be fewer Saturdays during which work will be required to remain on schedule. When weekend work is needed, we will continue to use our weekend schedule, with personnel arriving at 7 a.m. and equipment use beginning at 8 a.m. We do not anticipate working any Sundays for the foreseeable future. Weekday working hours remain from 7 a.m. to 6 p.m., Monday through Friday.

We appreciate your continued patience and understanding while we work to upgrade this important part of your water distribution system.

Questions? Please contact:

Amber Creasey

PR and Communications

MWH Constructors, Inc.

amber.creasey@mwhconstructors.com

720-547-5451

 

Gianna Lombardi

Community Relations

Denver Water

gianna.lombardi@denverwater.org

303-634-3724

In Case You’re Wondering

In Case You’re Wondering

To borrow from the title, in case you’re wondering what this email is about, it’s our way of communicating and engaging the Community around questions presented to the Board.  This will not be a forum to open up a debate on topics.  Rather, we want to inform residents of Board positions on various matters.  We encourage any resident who has a question to submit it the office, preferably by email, at canyonclubcondos@gmail.com.  At the start we’ll answer questions once a month, depending on the volume of questions.
The questions and answers presented here come from our latest Community Board meeting that was held by Zoom, on January 19th.  There were 8 residents in attendance along with our 5 Board members.  Future Community Board meetings will occur on the third Tuesday of odd months and emails will always be sent out announcing the meetings.  We invite everyone in the Community to get involved and attend these meetings.

Question #1 – Why is there a blue tent-shaped tarp covering the hot tub with a chicken wire fence around it?
Answer #1 – As an initial matter, because of the COVID Pandemic, all amenities are closed to residents.  Secondly, the hot tub is in need of repair.  Until such time that the Board decides how to proceed, we had to take certain steps to minimize liability and not create additional problems.  The blue tent-shaped tarp is in place to allow for runoff of rain or melting snow that might otherwise fill the hot tub.  The fence around it is there to discourage children, primarily, and others from attempting to get into the area of the hot tub.  We didn’t want to invest a lot of money into this effort as we realize that it’s temporary.

Question #2 – Why isn’t the HOA office open on Saturday to allow residents who work to have access to the office?
Answer #2 – In past years the office was open on Saturday and there was very limited use.  We therefore decided not to incur the cost of having someone sitting in the office being paid without cause.  Typically, residents go to the office to retrieve forms or ask questions.  Those forms are available through our Community website, and any other information that’s required can be posted there if it’s needed.  If resident questions concern their accounts, our Community accounting firm, LCM is closed on Saturday.  Also, all of our Board members are on-site, and if something occurs that requires a weekend response, residents can reach out ahead of time and a Board member will arrange to meet them at the office.

Question #3 – If the Board would like someone to serve as head of the Neighborhood Watch committee, why don’t you contact people?  Would a search for volunteers be more successful if you posted more reminders or if you sent out an email listing every incident that’s happened in the community?
Answer #3 – Experience has shown that the most effective Committee leaders and members are those who’re not recruited, but who have a desire to serve the Community.  We’ll continue to solicit for volunteers through emails and mailroom postings, but if no one is willing to participate the Neighborhood Watch committee will be dissolved.
We utilized a Security update email that highlighted the solutions that the Board undertook to secure the mailroom to also renew our request for a Committee lead.  Yet, even in that time of heighted awareness, no one came forward to accept the role.  The Board doesn’t believe that it serves the best interest of the Community to attempt to “scare” residents into volunteering.  The reality is that crime exists, and more so in the current environment of higher unemployment, food and housing insecurity, all related to the Pandemic.  Our community is no less safe than surrounding communities, condo complexes, and public or private parking lots.  Having stated that, we continue to look for ways to make the Community safer, such as the addition of the cameras inside and outside of the mail room and various places throughout the complex.  We’ve also recently installed new lighting throughout the complex to reduce dark areas and make residents feel more secure as they walk at night.

Question #4 – Why are the amenities unavailable?  Will there be a reduction in HOA Assessments based on the unavailability of amenities?
Answer #4 – The Board understands that residents enjoy our community amenities and we make them available when it’s possible.  Residents should be aware that amenities are a privilege and subject to rules and restrictions.  We continue to follow the guidelines provided by our local officials.  Our decision in this matter is based on the safety and welfare of residents.
Unfortunately, we can’t rely on residents to follow any set of procedures.  It’d be necessary to police the gym on a full time basis with personnel in the gym to ensure compliance with capacity, proper mask usage to guard against contamination of equipment by respiratory secretions and to clean equipment as well.  It’s likely we’d additionally have to purchase special insurance to limit liability.
Our counsel for the Community has advised us that waivers are insufficient to limit liability.  The costs to implement these items would also be prohibitive.  For all the issues presented, the financial impact and potential legal liability presented, we must continue to keep the gym closed for now.
There will not be a reduction in dues based on amenities not being available.  Residents don’t directly pay for amenities.  Amenities are perks that we provide, whether use or rental of the clubhouse or the pool/hot tub in season.  There are typically no costs to residents for the expenses involved in regular maintenance of the amenities as those costs are a part of our budget.  However, extraordinary expenses outside of the budget might result in increased fees.

We hope this email is useful, and if so, drop us a line by email or call the office and let us know.  Until then, we’ll be on the lookout for more questions.

Hillcrest Project Update

Project Update 01-22-2021

Pump station

Major concrete work has been completed for the pump station. Work on the roof should begin in February, and the mechanical and electrical work inside the pump station will ramp up in early spring. The pump station is expected to go into service in late spring. Paving in this area and demolition of the old pump station is scheduled for summer 2021.

Work hours

As we move into the spring, there will be fewer Saturdays during which work will be required to remain on schedule. When weekend work is needed, we will continue to use our weekend schedule, with personnel arriving at 7 a.m. and equipment use beginning at 8 a.m. We do not anticipate working any Sundays for the foreseeable future. Weekday working hours remain from 7 a.m. to 6 p.m., Monday through Friday.

Access roads

Road paving has been completed and the entrance along Happy Canyon Road is now being used for the majority of traffic. Heavy machinery and semi-trucks will continue to use the access road on the east side of the site closest to the Canyon Club Condos to avoid damaging the new paving.

Landscaping

Most of the landscaping has been completed, including most tree planting, sodding and seeding. Final landscaping around the site and new pump station will be completed this spring and upcoming fall when the new pump station is complete.

Dust mitigation

We are continuing concrete flatwork at the site, which will reduce the amount of dust in the area, and have finished paving. We will continue to have multiple water trucks on-site spraying as needed to mitigate dust issues in the area as long as it is needed.

Road sweeping

We have reduced the street sweeping on Happy Canyon Road to two times a week but will continue to sweep on additional days as needed.

We appreciate your continued patience and understanding while we work to upgrade this important part of your water distribution system.

Questions? Please contact:

Amber Creasey

PR and Communications

MWH Constructors, Inc.

amber.creasey@mwhconstructors.com

720-547-5451

Gianna Lombardi

Community Relations

Denver Water

gianna.lombardi@denverwater.org

303-634-3724

Bi-Monthly Board Meeting

Canyon Club Condos HOA Board Meeting will be held via a Zoom Video Conference on Tuesday, January 19, 2021, at 6:30 p.m.

The Board is asking that if anyone has questions, they should be emailed to canyonclubcondos@gmail.com by the end of the day on Monday, January 18, 2021, so they can be addressed during the meeting.

Due to the ongoing Covid-19 Pandemic, the HOA Board Meeting will not be held in-person.  A Zoom Video Conference has been scheduled instead. Please join the meeting using the invitation information included below.

If you have any questions regarding this email, please contact the office at your convenience.

Topic: Monthly Board Meeting
Time: Jan 19, 2021 06:30 PM Mountain Time (US and Canada)

Join Zoom Meeting
https://us02web.zoom.us/j/82016713053?pwd=TUplU2NrYmV1bVVZOHlxWWZCOFE5dz09

Meeting ID: 820 1671 3053
Passcode: 000117

Dial by your location
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Meeting ID: 820 1671 3053
Passcode: 000117

Find your local number: https://us02web.zoom.us/u/ktDlCqUua

HAPPY THANKSGIVING from the Board and Maintenance Staff!

As a reminder, maintenance and the office will be closed Thursday, November 26th and Friday, November 27th in observance of the Thanksgiving Holiday.

Should you have a maintenance emergency please call 720-385-8158 and leave your name, unit number, phone number and the nature of the emergency. Someone will call you back. If you do not leave this information, you may not get a call back.

Enjoy the Holiday!

Hillcrest Water Update

Project Update 11-23-2020

Pump station

Major concrete work is completed for the pump station. The new pump station is scheduled to go into service in spring 2021. Paving in this area, as well as demolition of the old pump station, is scheduled for summer 2021.
 

Heavy machinery and equipment

Paving and other heavy machinery operations are nearing completion. There should be a significant reduction in heavy machinery and truck traffic early next year.
 

Access roads

Road paving was completed last week, including for the main entrance onto Happy Canyon Road. We will begin using the new road shortly for most facility traffic. Material delivery will go through the east gate entrance by the Canyon Club Condos.
 

Landscaping

Trees were delivered this week and we have begun planting along Happy Canyon Road and around the tanks. Within the next few weeks (weather permitting) a sprayed wood cover, called hydromulch, will be placed over the seeded areas. It will have a temporary green color, which is used during application to ensure consistent coverage. Erosion control blankets will be placed on the embankments for protection through the winter. The grass seed will sit dormant this winter and appear in the spring. The hydromulch and the blankets will dramatically reduce airborne dirt for the neighborhood.
We will hold off on planting the evergreens until spring to avoid the risk of winter die-off. Final landscaping around the pump station will not begin until construction of the building is completed next fall.

Fencing

The permanent fence is completed, and the new gates have been installed to both road access points. The blue mesh has been transferred to the permanent fencing.

Road sweeping

We have reduced the street sweeping on Happy Canyon Road to two times a week but will continue to sweep on additional days as needed.

Work hours

There will be no work at the Hillcrest site from Thursday Nov. 26 through the weekend in observance of Thanksgiving. Work will resume on Nov. 30, from 7 a.m. to 6 p.m. during the week, along with Saturdays when personnel will arrive at 7 a.m. and equipment use will begin at 8 a.m.  We do not anticipate working any Sundays for the foreseeable future. We appreciate your continued patience and understanding while we continue to upgrade this important part of your water distribution system.

Questions? Please contact:

Amber Creasey
PR and Communications
MWH Constructors, Inc.
amber.creasey@mwhconstructors.com
720-547-5451

Gianna Lombardi
Community Relations
Denver Water
gianna.lombardi@denverwater.org
303-634-3724

Hillcrest Water Update

Project Update 10-5-2020

Storage tank backfill

Backfill is now complete and the stockpiles have been removed. Cobblestone work was delayed due to some ductwork that needed to be repaired near the tanks. This repair has been completed and cobblestone delivery and installation are expected to begin this week.

New facility roads

Work on the new access road for the site from Happy Canyon Road has begun. Curbs and gutters have been placed and the paving will begin the second week of October. Once this road is usable, most truck traffic will be rerouted to this access point and away from the eastern side of the site. There is a new gravel access road being placed on the west side along Happy Canyon Road that has created a lot of beeping noise and dust. This work should be completed in the next two weeks.

Landscaping

Installation of the irrigation system is nearly complete, which was delayed by the winter weather conditions earlier in September. Prep work for the sod and seeding will begin this week, and we hope to begin planting trees by mid-October.

Fencing

The permanent fencing has been completed with the exception of the gates, which were delayed due to a backorder on a part. This part has been shipped and we will be able to complete the gates in the next two weeks. The blue mesh has been transferred from the temporary fence to the permanent fencing and we are working to remove the graffiti from it now.

Dust mitigation

We are continuing concrete flatwork at the site to reduce the amount of dust in the area and will begin paving operations in early October. We will continue to have multiple water trucks on-site spraying as needed to mitigate dust issues in the area.

Road sweeping

We have reduced the street sweeping on Happy Canyon Road to two times a week and will continue to sweep on additional days as needed.

Work hours

We will continue to work on Saturdays with personnel arriving at 7 a.m. and equipment use beginning at 8 a.m. We do not anticipate working any Sundays for the foreseeable future.

Weekday working hours remain from 7 a.m. to 6 p.m., Monday through Friday.

We appreciate your continued patience and understanding while we work to upgrade this important part of your water distribution system.

Questions? Please contact:

Amber Creasey

PR and Communications

MWH Constructors, Inc.

amber.creasey@mwhconstructors.com

720-547-5451

Gianna Lombardi

Community Relations

Denver Water

gianna.lombardi@denverwater.org

303-634-3724

Oct./Nov. 2020 HOA Dues

IMPORTANT NOTICE

LCM will be sending out a letter to owners, along with a paper billing in lieu of a coupon, for October and November dues, for those who don’t use bank draft auto-payments.  Once coupons are printed they will go out ASAP.  For those who utilize auto-payments those letters will include directions for updating your new dues amount.

No owner who sends in a late payment, for October,  will be assessed a late fee.  Please bear in mind that you will be sending in your November payment without a coupon as well, if you don’t receive a coupon book in order to make a timely payment.

October 2020 Newsletter

 

BUDGET APPROVED 2021

Thank you to Sandy Redman and the budget committee for
your work on the budget.

A Budget Ratification meeting was held September 30, 2020
and the FY2021 Budget as approved by the Board was
ratified. Homeowners will receive notification of their
individual increase from LCM and the rate increase will start
November 1, 2020. The average increase is 4%. The
committee and BOD worked to keep the assessment increase
to a minimum while ensuring the property and community
could operate as required.

New Residents: Welcome to the community. Complete
your Resident Information Packet to obtain access to
amenity keys and important resident information
(including Rules & Regulations). Important HOA news
can be found on the website:
www.canyonclubcondos.org

Stay Connected – to be added to the email distribution
list please send an email from the account you wish to
subscribe with to canyonclubcondos@gmail.com with
the subject line “Subscribe Me to Mailing List”.

SAFETY REMINDER: Homeowners are responsible for
cleaning their dryer vents and chimney. This helps to prevent
fires and keeps your utility bills lower too.

MAIL ROOM – remember to pick-up your mail
daily. Did you know? it is against the law to be in the mailroom while the postal service is delivering the mail.

HIDDEN HOME FIRE HAZARDS

On average, more than 300,000 house fires occur each year in
the U.S. — and most of them are preventable. Make sure to
check your smoke alarms and familiarize yourself with the fire
hazards around your home — especially these surprising ones:

Dust bunnies: If dust collects near electrical sockets and floor
heaters, just one spark can cause a fire. Sweep or vacuum your
floors regularly to prevent buildup. Pay close attention to
hard-to-reach areas, such as behind doors or around
entertainment systems.

Clothes dryers: Cleaning the lint trap should be part of your
regular laundry routine. Left untouched, lint can build up in
your dryer duct with every load of laundry. Have a
professional inspect and clean your dryer at least once a year
to help eliminate a fire hazard.

Glassware: When sunlight passes through some kinds of
glassware, the concentrated ray can ignite flammable materials
such as stacks of papers. Play it safe by moving all glass
accessories, including vases, away from windows.

Loose batteries: Nine-volt batteries, which power smoke
detectors, are designed with both posts on the top. Bits of
metal, including other batteries and loose change, can create a
bridge between the posts that causes a heat-creating charge.
To prevent this, keep unused batteries in their original
packaging and cover the posts of expired batteries with black
electrical tape before properly disposing of them.

COVID CONCERNS?

For updates and a spectrum of well-being support, explore the
CDC (Centers for Disease Control) Healthy Living resource
page.

MAINTENANCE ISSUES: Canyon Club counts on our
residents to help keep us informed of issues in our
community.

You are our eyes and ears. If you have concerns, questions or
suggestions for maintenance please communicate them
through the HOA office by sending an email to
canyonclubcondos@gmail.com. Maintenance emergencies
must be called into the maintenance emergency line at 720-
385-8158.

What Maintenance is doing:

 Irrigation repairs
 Front entrance update
 Repair and replace retaining walls
 Repair and replace fencing
 Pool repairs
 Preparation for roofing replacement
 Sewer maintenance
 Daily property rounds

Winter is upon us. The pool has been winterized and covered
for the season, Ice melt buckets have been placed around the
property, and drain buckets set out to help control ice during
snowmelt, please use sparingly a little goes a long way.
Please use caution when accessing stairs and sidewalks.
Remember, areas can be wet, or ice covered. Please follow all
winter storm parking guidelines so we can keep the roadways
clear.

Winter snowstorm parking procedures:

During winter snowstorms please allow a 12” clearance
between vehicles and curb for snowplow access, and to
minimize possible damage to your vehicle from snow removal
equipment.

Storms are not an excuse to park in the “No Parking” areas or
yellow marked streets, curbs or fire lanes.

PET WASTE IS YOUR RESPONSIBILITY:
Pick-up after your pets or incur a fine. PICK IT UP! –
Have you noticed all the PINK flags around the property?
Those mark the areas where residents did not pick-up
their pet’s waste. If you see someone leaving waste behind
– ALERT the office, describe the pet, owner or both.

FEEDING WILDLIFE is AGAINST the rules. This activity
is dangerous to the health of the residents and pets of the
Canyon Club community, and costly if we have to deal with
pest infestation or removal.  We actively monitor the property
to ensure that everyone adheres to community policy. Violations may include fines as well as the costs associated with remediating the hazard created by any violation.

Rules & Regulations: available on
the website or from the office – it is your
responsibility to know and follow these
rules & regulations. “I did not know” is not
an excuse.

Attend the HOA meetings to hear about all
community topics and projects.

BUDGET QUESTIONS – Your monthly
assessment (Dues) are used for all community
issues including but not limited to:

BUILDINGS
 General Maintenance/Sewer/ Pest
control
RECREATION FACILITIES
 Pool/Hot Tub/Fitness Center
 Game room & Game spot
GROUNDS
 Landscape /Snow Removal/ Mowing
 Concrete and Asphalt
UTILITIES
 Gas, electric, water, sewage, storm
drains, recycle & trash
ADMINISTRATIVE
 Accounting and Legal
 Insurance/ Office / Employee
expenses

Timely payments keep our community projects
and expenses on track.

RECYCLE your waste, save the planet and
help keep costs lower. please remember
trash cannot go into the recycle bins. If
trash is put in these bins it contaminates
the recycle material and then it all must go
to the trash.

Large item pick-up is $15 per item and must
be called into the office and payment made
before items will be collected.